Archive and Correspondence Clerk

Archive and Protocol Officer

Duties

• Register all documents received from various public and private institutions, as well as from BKT branches and Central Directorate departments, at the protocol office.
• Distribute incoming documents within the Central Directorate according to the relevant units and ensure bank employees sign for each delivered document.
• Register every document sent to third parties or institutions by assigning a reference number, archive a copy of the document with the original signature, and ensure the document arrives on time and in good condition at its destination.
• Record incoming correspondence and responses in the electronic archive following the bank's internal procedures.
• Maintain the confidentiality of documents entering and leaving the institution.
• Take necessary measures to prevent damage to archived documents from factors such as humidity, fire, etc., and report any issues found to supervisors.
• Keep the bank's seal and use it according to authorized persons' requests.
• Ensure the return of documentation from Central Directorate units to enable its archiving.
• Process returned documents in the archive, first by sorting them by department and then by classification of the respective cases.
• Select and destroy excess copies of documents submitted for archiving.
• Adhere to official working hours and demonstrate professionalism, accuracy, courtesy, and responsibility in carrying out assigned tasks.
• Strictly follow internal security instructions and regulations, as well as entry and exit procedures for the Central Directorate building.
• Properly perform assigned tasks in emergency situations.
• Perform other duties as assigned.

Qualifications

• A university degree in Archiving or Social Sciences is preferred. However, candidates with completed secondary education are also accepted.
• Previous work experience.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong ability to work in a team and under pressure.
• Excellent communication skills.
• Knowledge of "Guidelines for Technical-Professional and Methodological Standards of Archival Service in the Republic of Albania".

Notes

Interested candidates are encouraged to apply by 23.09.2026 at the link: Punonjës i Arkivës dhe Protokollit Job Details | BKT

All applications will be treated with the highest confidentiality. Only candidates who meet the criteria will be contacted.

This position is a 6-month temporary contract.