Receptionist / Administrative Assistant

This role is responsible for managing the reception area and providing daily administrative support to the company, ensuring the smooth organization of meetings, visits, facilities, and the operational needs of the staff.

Duties

• Welcoming and directing visitors, clients, partners, and suppliers arriving at the company.
• Handling phone calls, correspondence, and general communications that pass through the reception.
• Organizing and coordinating meetings, including booking and preparing meeting rooms.
• Maintaining and updating the calendar for meetings and visits of suppliers, partners, or external guests.
• Coordinating with the HR department to stay informed about staff arrivals and departures, new hires, exits, and other organizational changes related to daily operations.
• Providing administrative support to the HR department for specific tasks as needed.
• Arranging staff travel bookings, including plane tickets, hotels, transfers, and other travel arrangements, in coordination with the relevant persons or departments.
• Organizing reservations for lunches, dinners, or business meetings with clients, partners, suppliers, or staff.
• Coordinating the reception of company visitors and, when necessary, arranging hotel accommodations, transportation, or the visit agenda.
• Keeping updated information on the main administrative and organizational activities occurring within the company.
• Managing and coordinating incoming and outgoing correspondence, mail, and courier deliveries.
• Maintaining necessary contacts with suppliers and providers of administrative services.
• Monitoring the needs of the reception, meeting rooms, and common areas and reporting or coordinating to fulfill them.
• Supporting the organization of internal events, staff meetings, training sessions, or company activities.
• Carrying out other similar administrative tasks delegated by the supervisor, in line with the nature of the position.

Qualifications

• Excellent communication skills and a professional appearance are required.
• Strong organizational abilities and the capacity to handle multiple tasks simultaneously.
• The candidate must be precise, discreet, and careful with confidential information.
• Good knowledge of Microsoft Office and Outlook.
• Good command of English and Italian languages is preferred.

Notes

To apply for this position, please send your CV to the email ralla@itegrup.al by 12/10/2026.

*Only candidates who meet the above criteria will be contacted.
Applicant data is collected, processed, and handled confidentially in accordance with Law no. 9887, dated 10.03.2008 “On the Protection of