HR Administrator

The Role

Great administrative work is mostly invisible. When attendance is accurate, salaries go out on time, contracts are in order, and supplies never run out — nobody notices. When they don’t, everyone notices.

We’re looking for someone to own that reliability for our Tirana office: HR administration, payroll coordination, banking and office operations, onboarding/offboarding, and the everyday running of the workplace. You’ll also support recruitment for junior roles — interviewing candidates and keeping our pipeline organized.

Split: ~60% HR administration & office management, ~40% recruitment support.

We’re looking for someone who takes ownership rather than waits for instructions — who notices a clunky process and fixes it, who can handle confidential salary and employee data with discretion, and who can move from prepping payroll in the morning to interviewing a candidate in the afternoon without dropping the ball on either.

Detyrat

What You’ll Do

HR & Office Administration

• Own day-to-day HR administration for the Tirana office: attendance, sick leave, annual leave.
• Handle onboarding and offboarding, including contracts and NDAs; coordinate workplace setup for new hires.
• Coordinate monthly payroll with the finance team, plus related banking/financial administration.
• Manage office supplies, expenses, and administrative purchases.
• Keep employee and administrative records accurate and up to date.
• Run small team initiatives (birthdays, welcome gestures) that keep morale up.
• Spot inefficient processes and fix them — build simpler workflows for recurring admin/HR tasks.

Recruitment Support

• Support junior-level hiring: sourcing, screening, and conducting initial interviews.

What Success Looks Like

• HR administration and payroll coordination run accurately and on time, every month.
• Onboarding/offboarding is smooth and consistent — new hires have a professional first experience.
• Office operations (supplies, expenses, banking admin) run with no surprises.
• You’re the go-to person for employees and management on admin questions.
• Recruitment gets a reliable pipeline of evaluated junior candidates and a clean database.

Kualifikimet

Minimum Requirements (Hard Filters — must meet all)

• Based in or able to work on-site in Tirana, full-time.
• 2+ years of hands-on experience in office management, HR administration, or operations.
• Direct experience with payroll coordination and banking/financial administration (not just “aware of,” actually did it).
• Working proficiency in both Albanian and English, written and verbal.
• Comfortable working with confidential salary/employee/financial data.
• Proficient in Excel, Word, Outlook.

Preferred / Nice-to-Have (Soft Filters)

• Experience with an HRIS, payroll system, or ATS (please name the tool(s) if you have this).
• Prior recruitment/interviewing experience, especially for junior roles.
• Experience designing or improving admin/HR workflows or templates.
• Experience in a fast-paced, multi-tasking office environment (startup, agency, or similar).

Shënime

Apply with your CV in English to hr@prime-albania.com